5 Reasons to use Exhibition and Corporate Couriers at your Event
Corporate exhibition couriers for business
Your main purpose in exhibiting at corporate showcases and events is to represent your business in a positive light, while demonstrating your knowledge and professionalism to prospective clients.
This can be made much more stressful by the need to transport your items to and from the venue, as well as to set up your stand and pack up again once the event has finished.
There are a number of specialist exhibition logistics companies that can provide a professional and reliable business expo transportation service.
Here are some reasons why they can be an invaluable tool in helping to ensure that your trade show experience goes smoothly:
1: Timely set-up at the event
Professional exhibition couriers are well-equipped to arrive on schedule, allowing adequate time for a stress-free transition before and after the exhibition or trade fair.
Hiring the right courier can ensure the efficient set-up and display of your wares and promotional materials, with careful and precisely timed delivery and collection, working around your schedule and the timings of the event itself. This can help to relieve you of worry on the day, allowing you to focus your energy on achieving your key goals of marketing your products and developing productive business relationships with other attendees at the event.
When skilled event logistics specialists are involved, you as the exhibitor will not be troubled with the setting up of your hardware and documentation, or connection to power and Internet sources. The preparation of your exhibition stand can be fully taken care of, leaving you with more time and freedom to focus on prospective clients and to prepare and rehearse your sales pitch.
2: Reliable, tracked delivery
Using the best-suited transportation methods available for your freight, corporate exhibition couriers are often equipped with real-time tracking technology, bringing you comfort in knowing that your goods will be arriving on time.
In most cases, the staff at the venue will be able to sign for your delivery ahead of schedule if the courier arrives before you do and is contracted only to deliver your equipment and not also to set up your stand. Being able to find your gear quickly and easily allows you to focus on the task at hand, which is delivering the best experience to prospects at the event.
Being well-organised and on time with the set-up of your stand will leave you feeling more relaxed and ready to build those connections with potential contacts and expand your network.
3: Safe delivery of goods, direct to your stand
A full exhibition courier service goes beyond any normal delivery; in addition, items will be unpacked, set up and packed away again after the event, directly at your stand. Couriers trained in handling and storing large or fragile items can provide a tailored service based on the specifications they receive prior to the event.
You are also likely to use promotional material such as banners, bespoke displays, flyers and leaflets, many of which can be delicate and easy to damage. In an environment where the appearance of items is reflective of your business, damaged promotional materials or advertising banners are not going to give a good impression.
Skilled couriers highly trained in corporate event shipping will be safely and efficiently able to handle an array of items, including bulky furniture and fragile glass screens and electronic equipment, alleviating both physical strain and worry for you and your team. You can rest assured that your goods will be collected and transported safely, ready for the event, and then safely returned to your premises again at the end.
4: Reduced people and vehicle requirements
It is likely that without hiring a courier for your event, you will have to take on extra vehicles and your own staff or hired helpers to handle the cargo, incurring additional costs, time and risks. This may also require further time investment in advance organisation, which will eat into the working day for you and your staff outside the exhibition hours, and may distract you from giving your best pitch in front of visitors to the event.
Expert support can be of paramount importance when you are transporting very heavy goods and pieces of equipment that may require specialist lifting and moving machinery such as pump trucks or fork-lift trucks, depending on the size of your freight and the access requirements of your premises and the venue.
These tasks require experienced professionals with the know-how to safely move such bulky items using appropriate equipment. Without your outsourcing such skilled help, you would need to organize the logistics and transportation of all your exhibits and equipment in-house. This could add an additional burden to your team, especially when the lifting and handling requirements of some items are complex or tricky.
5: Cost-effectiveness
Hiring logistical professionals to help with your stand may prove cost-effective not only on the day, but also in the long run.
In most cases, extra staff sourced within or from outside your business are needed to fulfill your logistical requirements if you were to choose not to use a courier. Bringing in extra personnel to fulfil the delivery, set-up and clearing-away of your stand on the day may not be the most cost-effective way to proceed, particularly if their time is more valuable when they are focused on other areas of the business, and may also carry risks related to liability for injury and inadequate insurance against accidental damage and breakages.
When you hire a professional courier with specialised expertise in the requirements of exhibitions, you are making the show less labour-intensive and a smoother, more efficient experience for your team - you are likely to find that you ultimately save money, with the spend on the service more than paying for itself in reduced effective time and labour costs in other departments, savings that will benefit your business.
Exhibiting at corporate events is competitive, and your level of success may depend on your attention to detail. Your chances will be improved when you have a well-organised plan for getting to and from the event, including the set-up and dismantling requirements associated with your stand. When these elements are carried out professionally and efficiently, your appearance at the show is more likely to be a success.
Exhibition and corporate couriers provide a full conference shipping and stand set-up service that can help you stand out from the crowd and focus on your primary purpose of gaining the interest and confidence of other attendees who may either become clients or refer clients to you in the future. At Mission Impossible Couriers, we are happy to offer a corporate exhibition services to suit your business needs. Get in touch today on 0117 941 2255 to enquire or complete an online quotation request form here.